formal-french-letter

Write to Impress: How to Write a Formal French Letter in 4 Classy Steps

Not everything is for minimalists.

Sparse Ikea room décor? Sure.

Formal French letter writing? Not so much.

These letters are all about turning your flowery French writing skills up to 11. You’ll need the right letter structure and polite expressions to write a formal letter fluently.

In this article, we’ll give you the formula to do it right. We’ll show you the four steps to craft a formal French letter that’ll impress any reader, with added tips for personal letters as well as emails.

Minimalists, get ready to maximize those French writing skills!
 


 
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How Can Writing Formal Letters Improve Your French?

The complexity and artistry that go into formal letter writing will teach you the ins and outs of advanced French writing. I spent two semesters studying formal correspondence, and this was one of my best decisions when learning French. But why is that?

You’ll find that, in French, sentences are works of art:

This may be subjective, but in my experience, French text tends to flow more smoothly and use a greater variety of vocabulary than its English translation. Whereas in English we tend to chop sentences into short snippets that go “straight to the point,” the French add a lot of dressing.

For example, check out this sentence I found on YouTube: J’ai la plaisir de poser ma candidature pour le poste annoncé comme un professeur d’informatique.

Literally translated, this becomes: I have the pleasure to pose my candidacy for the announced job opening as a computer science professor.

Which reads well enough, but in English, we’d tend to say something more concrete: I would like to apply for the computer science professor job opening.

That’s just one sentence! So it’s easy to see that formal French letters can be more verbose and complex than English letters.

You’ll build an epic professional vocabulary:

You may have already heard how any form of writing in French will improve your vocabulary knowledge, and it’s true! Heck, just the concept of letter writing itself brings several words you should learn (or memorize!). Check out this list:

Expediteur (Sender)

Destinataire (Recipient)

Objet (Subject of letter)

Formule d’appel (Salutation)

Date (Date)

Formule de politesse (Closing salutation)

Signature (Signature)

Coordonnées (Contact information)

Lettre (Letter)

Since they’re so often used in professional settings, formal French letters are a particularly great source for French business vocabulary. That’s because they tend to be industry-specific.

A formal letter or intra-company memo from the Quebec aircraft manufacturer Bombardier, for example, will use totally different technical words from French fashion giant Chanel.

You’ll practice grammatical structures you don’t use every day:

Another obvious point. Nevertheless, it’s worth mentioning that a quality formal letter will exercise all of your grammatical knowledge. You’ll be crafting long sentences, using the subjunctive mood (for hypotheticals, possibilities, etc.) and using modal verbs (to politely ask for things).

formal-french-letter

Feel like you need to bulk up your grammar before you put pen to paper? FluentU teaches you French grammar structures and words naturally, through real-world videos like movie clips, news reports, inspiring speeches and more.

Every video is supercharged with personalized learning tools, from clickable subtitles to flashcards and quizzes. It’s a great way to learn French the way native speakers actually use it, and it doesn’t even feel like studying.

You’ll gain key insights into French culture:

It’s impossible to master writing French letters without looking at French culture as a whole. The complexity of formal French letters is a symptom of something much bigger: love and pride for the language.

Much like the rules that regulate the use of franglais, French letters represent and protect the French language.

Where to See Formal French Letter Examples and Ideas

The best description of a French letter will never replace actually seeing (or better yet, writing) one. Below, I’ve enumerated a few sites that are chock full of information on French letter writing and samples.

French Today

formal-french-letter

French Today offers a wonderfully detailed summary of French letter writing. It’s a treasure trove of information on French and a great site for a general overview of French letters, including how to write the addresses, the different parts, etc.

I particularly liked how French Today explains the importance of tu vs. vous and when to use them in letters, so it’s a great site for beginners.

french-linguistics

If you’re looking for ideas on how to craft a strong formal French letter, check out french-linguistics. Just as its name says, french-linguistics shines in the nitty-gritty world of French grammar and syntax.

With respect to formal letters, they provide a great explanation on formules de politesse, the complex sentences that end French letters (more on this below). Because of the highly technical content, I’d say french-linguistics is best for intermediate and advanced learners.

VCE French

This YouTube video offers great descriptions and examples of real-life scenarios for formal letters. It shows you examples of formal French letters and breaks them down with explanations of the elements and important grammar structures.

Mail Time! The Dos and Don’ts of Formal French Letters

This may sound obvious, but before you can write a formal letter in French, you have to understand, well, its different parts. Bear in mind that French letters are very different from those in English-speaking countries, and it’s important to follow the template.

Follow This Formula to Write Formal French Letters

1. Put the contact information in a formal header:

Put the contact information in the upper lefthand corner of the page. First comes the sender’s (your) name.

For example:

Mme Marie DELACROIX

45 rue Gaston

12345 Toulouse

Notice how the last name is capitalized in French. Then comes the street, in this case, 45 rue Gaston (45 Gaston Street). After that you put the postal code and city.

Just below this, on the righthand side, put the recipient’s contact information. For example:

M. Michel DUBOIS

Directeur

Société de France

24 avenue du General de Gaulle

45678 Orléans

A couple things of note. First, to abbreviate Monsieur (Mr.) and Madame (Ms.) in French, you put M. for Monsieur and Mme. for Madame. The diminutive Mademoiselle (Mlle.) isn’t used often in formal writing.

Also note that we’ve added two lines in the recipient section: the title of the person (Directeur) and the company they work for (Société de France).

2. Start your message with a salutation:

Here, we don’t put the French equivalent of “Dear Sir or Madam,” or “To Whom it May Concern.” It’s actually much simpler. First put your location and the date on the righthand side, below the contact information of the recipient.

Paris, le 3 janvier 2018 (Paris, January 3, 2018)

Then, you simply put “Monsieur,” “Madame,” “Monsieur/Madame,” “Messieurs” (plural Monsieur) or “Mesdames” (plural Madame) below the date but on the lefthand side.

3. Write the body (similar to how you would in English):

There’s not really much to explain here. A standard formal French letter contains an introduction of yourself, for example:

Hautement entraîné dans l’informatique, je vous propose ma candidature pour…

The above is a typical introduction for applying for a computer-related job. Translated, it reads, “Highly trained in computer science, I propose to you my candidacy for…”

Then write the body of the letter as you’d write in English.

4. Close with a formule de politesse and signature

A key difference in formal French letter writing is the use of long and flowery closing salutations. Whereas in English we might just say “Sincerely,” in French you’d say something like:

Je vous prie d’accepter, Madame Delacroix, l’expression de mes sentiments distinguées.

Veuillez vous agréer, Monsieur le Directeur, l’expression de ma consideration distinguée.

These roughly translate as:

I ask you to accept, Ms. Delacroix, the expression of my distinguished sentiments.

Please accept/agree with, Mr. Director, the expression of my distinguished consideration.

This may seem overly complicated and overwhelming, but in reality the formula is simple and can be repeated. Check out some excellent formules de politesse here. Also, remember to put your name and signature in the bottom right side of the letter, for example:

Marie DURAS

Responsable de ventes

How Are Personal Letters Different?

Obviously, letters to friends or family are much more informal. You don’t have to worry about dates, signatures nor contact information.

Your opening salutation may be something affectionate like Cher François (Dear François) or Ma soeur chérie (My dear sister). In place of a formule de politesse, you can put Je vous embrasse (I kiss you) or the more informal Bisous (Kisses).

One thing to keep in mind about French is the difference between the informal “you” (tu) and formal “you” (vous). In personal letters, tu is used, but in formal letters, you should stick with vous. Check this out:

Vous avez réalisé… (You have executed/carried out…)

Tu as réalisé… (You have executed/carried out…)

They mean the same thing, but the first one is more formal than the second.

Should You Write Emails Like Letters?

You have to remember that emails took a longer time to be adopted culturally in France than in English-speaking countries. Indeed, French business correspondence was until recently conducted almost entirely using lettres manuscrites (written letters) despite the presence of computers.

With this in mind, I generally use the same format that I described above when sending formal French emails.

 

Whether you want to study in French, or even land a job speaking French, mastering the art of formal French letter writing is an indispensable step along the way. Although the 21st century has done away with a lot of formality, you’ll find that formal French letter writing is alive and well.

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