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138 Essential Business English Phrases to Get You Through Any Business Interaction

If you want to succeed in the world of business, English is a very important language to know, especially in today’s connected world.

To get you started in the global English language, it is a good idea to know some important business English phrases.

And you can learn 138 of them in this post!

Contents

How to Improve Business English Speaking Skills

This post will get you started with 90 business English phrases. But they will not be useful to you if you do not actually use them! And 90 might seem like a lot, but you will actually want to learn even more phrases for different situations.

How can you work on your speaking skills and learn new business English phrases at the same time?

There are tons of ways to improve your English speaking skills for business situations. The key is to always keep practicing—and to find the perfect resources for your business purposes!

  • Listen to podcasts. There are many podcasts made for business English learners.

    This series of podcasts from the British Council, for example, will help you to improve your English in your workplace. They are suitable (appropriate) for learners at an intermediate or advanced level.

  • Listen to English speakers. Pay attention to every native speaker you encounter. When answering a question they ask you, listen carefully to their choice of words and try to use those same words in your answer.
  • Watch authentic English videos. You don’t need to have actual English-speaking individuals next to you to benefit from hearing native speech. Head online and watch videos made by English speakers for English speakers.

    If you’re a bit intimidated to listen to authentic English content, FluentU can make native videos easier to learn from. Search for business-related topics or words to see them being used in everything from instructional content on connecting with your customers to tips on nailing your elevator pitch.

    Organize by skill level to find something suitable for you, then follow along with interactive subtitles that show you word meanings when you click on them. You can also add words to flashcard decks and take quizzes that change as you become more comfortable with what you’re studying.

  • Read, read, read! The more you read, the more new words and phrases you will learn. Here are some suggestions:
    • Uptick from Forbes is for more advanced business English learners. The articles are written for and by native speakers, so the language is very current and focused on business.
    • Business Wire is a Canadian online magazine that operates as a business news and press release network. They cover an incredible range of business sectors (areas) so the language varies a great deal.
    • The English Learning Blog is a wonderful list that includes free e-books you can download to improve your general English skills.
  • Focus on common phrases with multiple applications. For example, short phrases such as “I’m sorry” can be used in a number of different business scenarios. For example: “I’m sorry I’m late to the meeting,” “I’m sorry, I didn’t quite catch that,” “I’m sorry, but I disagree” and so on.

Tips for Speaking in Business Conference Calls

Skype. Face Time. Tinychat. Google Talk. Zoom. The list goes on and on. If you are in business, it is almost certain that you will use one or more of these tools. These programs are used in business for person-to-person calls, interviews, conference calls, instant messaging or recording audio files.

Before discussing phrases you can use during conference calls, let’s talk a little bit more about what you should expect.

First, it is always a good idea to learn the software you will be using beforehand. Your conference call will go a lot smoother with just a little preparation before you start. Get on the software and learn where all the key features are. Try a test call to see how things go.

Talk with a friend at work and look at the agenda together (there should be one—if there is not, ask for one). The agenda is a document that will list the topics of the upcoming meeting. You will be able to ask your work friend about the words you do not understand and practice using them.

Use the mute button if you are not speaking while on an audio conference call. It is more polite and business-like, and can give you time to really listen and think about what people are saying.

If you are on a video conference call, look interested and nod your head when appropriate. It can be a bit strange at first, but try to be as engaged (involved) as possible and to be natural and friendly.

The British Council has some fabulous resources for practicing your conference call skills.

Some native speakers may use complicated idioms during conference calls. If you feel confident enough to “dive in,” join in and give it a try too. However,  remember that a plain-spoken approach with fewer idioms will get your point across more clearly during a business call.

Sounding Authentic: 20 Business English Phrases for All Occasions

1. From the ground up

If you build a business or project from zero or from the bottom, you’re starting from the ground up.

For example:

  • “Have you read the news about the enterprising 12-year-old who’s building her business from the ground up?”

2. Long shot

Imagine you’re throwing a dart from a long distance. What are the chances of it hitting the bullseye (the exact center of the target)?

A long shot is an idiom that’s usually used to describe something that has a very small chance of happening or succeeding.

For example:

  • “Landing such a high-paying job is a long shot but I’m still going to give it a try.”

3. Bring to the table

To bring [something] to the table means to bring something of use or benefit (skills, experience, etc.) to a job or business activity (project, meeting, etc.).

For example:

  • “We need someone on the team who can bring project management experience to the table.”

4. Learning the ropes

Imagine that you’re on a sailboat. The first thing you would learn is how to tie knots and work the sails. In other words, you would learn how all the ropes work!

To learn the ropes means to learn how to do your job or a particular task, especially if you have no prior experience. Because of this, it is commonly used when referring to new employees in training.

If you change it to say “to teach someone the ropes,” you can use it to describe a boss or more senior person helping a new employee understand their role and responsibilities.

For example:

  • “Hey Paul, how’s your new job?”
    “It’s great but I’ve only been there for two weeks so I’m still learning the ropes.”
  • “I’ve got a great manager who’s been teaching me the ropes, so I’m learning quickly!”

5. Learning curve

learning curve is used to describe the progress someone has to make to gain experience or learn a new skill set. A steep learning curve indicates the task may be difficult and therefore take more effort.

For example:

  • “She is welcome to join our team, but there will be a steep learning curve.”

6. Go the extra mile

To go the extra mile means to give more effort or do more than what’s expected of you.

For example:

  • “Anyone would be glad to have Pam on their team. She’s a great team player and is always willing to go the extra mile.”

7. A win-win situation

You might hear that something is a win-win situation, or that something is win-win in both business and regular English. The phrase describes a situation where everybody involved in the event or deal benefits from the outcome.

In business, it is often used during negotiations or trades, where both parties receive something that they need from the other.

For example:

  • “The deal is simple, we give them office space and they give us the new equipment that we need.”
    “It sounds like a win-win situation to me!” 

8. Overplay your hand

Be careful that you don’t overplay your hand. Being overly-confident about your work and your chance of success may actually disadvantage you.

For example:

  • “My cousin overplayed his hand and ended up losing his job.”

9. Get down to business

Business meetings usually begin with some small talk while waiting for everyone to arrive. When it’s time to start seriously focusing on the actual work, it’s time to get down to business.

For example:

  • “We’ve got plenty of topics to cover in today’s meeting so let’s get down to business.”

10. Get down to brass tacks

Again: let’s get on with the business at hand. You might hear this at the start of a business meeting, after some brief introductions or socializing.

For example:

  • “Now that everyone’s here, let’s get down to brass tacks.”

11. A ballpark number / figure / estimate

This phrase, like many other business expressions, is related to sports. The ballpark is the sports ground or stadium where baseball is played.

Giving a ballpark figure means giving an estimate of the value, time or number of something. It is used when the specific amount or number is not yet known or agreed upon but an estimate is required.

A ballpark is very large! So, this expression is specifically used for giving a very rough estimate or a large range in value.

For example:

  • “To give you a ballpark figure, the new project will take between one and three months to complete.”

12. The bottom line

You may know that the last or bottom line on a financial statement is the most important. It shows the total profit or loss. So the phrase the bottom line is used in general to refer to the final outcome, or the most important point to consider.

For example:

  • “It’s true that we’re very short-handed, but the bottom line is we must still deliver the project on time.”

13. The big picture

The big picture means to look at the overall view of something, or the situation as a whole and not the details.

For example:

  • “I think his presentation was too long and detailed. He should’ve just given us the big picture.”

14. In a nutshell

Have you seen a nutshell? Think of how small it is and how little it can hold. So, in a nutshell means in summary, or in as few words as possible.

For example:

  • “This book is about successful businesspeople and how they reached the top. In a nutshell, it’s about how to grow a successful business.”

15. Gray area

The color gray is between black and white. When something is in a gray area, it means the situation isn’t certain. In a gray area there are no clear rules and it’s difficult to say if it’s right or wrong.

For example:

  • “You have many good points in your proposal but there’s one gray area we need to discuss.”

16. Red tape

Nobody likes to encounter red tape when they’re trying to do their work. Red tape refers to excessive regulations and rules that you need to comply with before you can get your work done.

For example:

  • “Our project is stalled because we ran into some red tape.”

17. The wrong end of the stick

To succeed in business, it’s helpful to have good knowledge of business phrases and idioms.

So hopefully these business expressions will prevent you from getting the wrong end of the stick. This phrase refers to a total misunderstanding of a situation, plan or idea.

For example:

  • “Jackie’s not in charge of this project… Mark is. Seems like you got the wrong end of the stick.”

18. Walking papers

If you are given your walking papers, it means you have received a notice that you are being fired or laid off from your job.

For example:

  • “Did you hear? The boss just gave Brett his walking papers!”

19. Back to square one

Back to square one simply means to start over, or to go back to the beginning.

For example:

  • “I wish I’d saved my spreadsheet before the server crashed. Now I have to go back to square one.”

20. Call it a day

When your work has been completed for the day, or when you decide to stop working on an activity, you can call it a day.

For example:

  • “Now that we’ve completed the outline for the new project, let’s call it a day.”

Talk About It: 4 Phrases Related To Communication

1. Word of mouth

Word of mouth refers to the spread of information verbally. In regards to business, it usually refers to people telling other people about your business, product or service.

Note that this expression is commonly used to talk positively about something.

If someone has a good experience with your product, then they may tell their friend about it, and that friend might tell another friend and so on—and before long, everyone is talking about your product! This is known as word-of-mouth marketing.

For example:

  • “Hi, if you don’t mind me asking, how did you find out about our shop?”
    “I heard about it through word of mouth. Everybody kept telling me how great your products are!”

2. Touch base

This is another business phrase that comes from a sport. In baseball, the bases are where the batter runs to after striking the ball. In business English, to touch base means to briefly connect with or re-contact someone.

This contact is often short and just used to check in with somebody. For example, if you are working with a colleague on a project, you can touch base with them about their progress, or about a part of the project that you are waiting for them to finish.

You will find that this expression is often used in emails.

For example:

  • “Hi Sarah, I just wanted to touch base with you to see if we’re still scheduled to complete the first phase of the project by next Monday.”

3. On the same page

To be on the same page means to be in agreement or to hold the same views about something with others.

This is a very common English expression and is used frequently in both everyday English and business English.

You might also hear this expression formed as a question: “Are we on the same page?” This is the same as asking, “Do we agree?”

For example:

  • “Next month we need to cut spending by 20%. Are we all on the same page about this?”

4. Play hardball

Anyone who plays hardball is tough, ruthless and will not take “no” for an answer. Negotiating with these types can be a real challenge!

For example:

  • “Joe’s the nicest guy I know, but he can play hardball when he needs to.”

All Together Now: 4 Expressions About Teamwork

1. There’s no “I” in team

There’s no “I” in team means that no one particular person takes all the credit for the achievements of a group effort. It’s kind of a cute phrase because the word “team” is truly not spelled using the letter “I.”

For example:

  • There’s no “I” in team; we failed at this project together.”

2. Team player

Lots of companies look for strong team players when they are hiring. They want someone who gets along well with others and supports a collaborative work environment.

For example:

  • “I love doing projects with Kate because she’s such a great team player.”

3. Step up to the plate

Yep, here’s another of those baseball-themed business English expressions!

If you step up to the plate, you take on a role or responsibility—usually a difficult one that others don’t want. This is a quality that companies look for in strong leaders.

For example:

  • “After the sales numbers dropped last quarter, David really stepped up to the plate and turned things around for the company.”

4. Pass the buck

Someone who passes the buck probably isn’t a great team player, and they’re definitely not a good leader.

When you pass the buck, you make excuses and pass blame to someone else if things don’t go as planned.

For example:

  • “Josh lost us that client, but he tried to pass the buck to Samuel.”

Time is Money: 6 Phrases About Time and Deadlines

1. From day one

This means “since the beginning.” You often hear the phrase from day one used in the workplace to talk about something that has been true since the very first day a project or business began.

For example:

  • “I hope management realizes that our deadlines are very tight. We need to hire more people immediately. We’ve been short-handed from day one.”

2. The eleventh hour

The eleventh hour is used to describe something that’s done or happens at the last minute.

For example:

  • “The project manager won’t be pleased about them changing the design at the eleventh hour.”

3. Need it yesterday

If your manager says, “I need it yesterday,” they don’t expect you to construct a time machine.

Sure, it would be great fun to fly around in “The Tardis” catching up on a seemingly never-ending to-do list, but your manager really means, “This should have been done sooner. I need it right now.”

For example:

  • “Where is that report? I need it yesterday. I’m going to be late for the meeting now.”

4. ASAP

Here’s a business English acronym you might be familiar with: ASAP stands for “as soon as possible.”

For example:

  • “Please tell Mr. Huang to call his client back ASAP.”

5. 24/7

When under pressure, many employees say they are working 24/7: 24 hours a day, seven days a week. This doesn’t mean they are actually working all day, every day, of course.

The term 24/7 is used to express hard work and long hours, usually in the hopes of avoiding finishing projects at the eleventh hour.

For example:

  • “This marketing project is killing me. I’ve been working 24/7 and it just won’t end!”

6. To pencil it in

This expression is used to talk about setting a date for an upcoming event—like a meeting, presentation or lunch—that might not happen on the scheduled time or date.

Since you are only using a pencil (and not something more permanent like a pen), you are leaving open the possibility of canceling or rescheduling the event.

For example:

  • “Hi Maria, can we meet next Tuesday at 1 p.m. to chat about the upcoming campaign?”
    “I’m not too sure about my schedule. Let’s pencil it in and see closer to the date, ok?”

And Money is Time: 12 Expressions About Money and Finances

1. On a shoestring

When you do something on a shoestring, you’re working on a tight budget or with very little money.

For example:

  • “It’s going to be a challenge doing such a big project on a shoestring but we’ll try our best.”

2. Sleeping partner

You certainly don’t want to get the wrong end of the stick when your boss introduces you to a sleeping partner. This is a person closely connected to the company who may even be financing it, but there is no—I repeat, no—romance going on.

sleeping partner gets this term because they’re not actively helping to manage the company, though they are invested in it. Another term for this is silent partner.

For example:

  • “Oh, he doesn’t really have any say in the way we work. He’s just a sleeping partner.”

3. Cash cow

Cash cow is a term for a product or investment that provides a steady income, usually an amount that far exceeds the initial startup cost.

For example, the Coca Cola company sells a lot of products from juices to teas to energy drinks, but the original Coke is likely their cash cow.

For example:

  • “These new products are just additional profit. The cash cow is our line of cameras.”

4. Deep pockets

This isn’t a reference to extreme tailoring! It means help in the form of a wealthy investor or group of investors.

In other words, someone with deep pockets simply has a lot of money to spare.

For example:

  • “Let’s ask Mrs. Henderson for help. She has deep pockets.”

5. Go belly up

If a project or business goes belly up, it has failed to generate profit. This could result in bankruptcy or the company going into receivership.

For example:

  • “That new restaurant closed down already because they went belly up.”

6. Take a bath

Here’s one of those business expressions with a comparison that doesn’t really make sense.

Taking a bath can be a refreshing, relaxing thing. But not in the business world.

If you take a bath, it means you suffered a heavy financial loss.

For example:

  • “The landlord is taking a bath on his property. He has no tenants!”

7. Tighten your belt

Just swap the word “belt” for “budget,” and this will be easy to remember. If you tighten your belt, you are cutting extra costs and trying to keep your budget lean (small; skinny).

If your company took a bath and losses are severe, it could lead to cuts being made. The company and employees will have to tighten their belts, or reduce how much money is spent.

For example:

  • “We’re going to have to tighten our belts. Unfortunately, our sales last month weren’t as nearly as high as usual.”

8. A slice of the pie

When profits soar, you can guarantee employees will be looking for a share of the wealth, or a slice of the pie. This business English expression simply refers to a portion of profits or benefits.

An alternative expression is a slice of the cake.

For example:

  • “She wants a bigger slice of the pie because she knows she’s the best employee.”

9. The lion’s share

The lion’s share is the “bulk” or “majority” of something.

Many well-run businesses reward hard work and it is only right that those employees who put in the most time, energy and effort should receive the lion’s share, or the bulk of the profits.

For example:

  • “Paul has been here for 25 years and definitely gets the lion’s share around here.”

10. Golden handcuffs

While they may sound like some sort of toy, golden handcuffs (not real handcuffs) are financial incentives given to employees in order to persuade them not to leave a company.

For example:

  • “Unlocking your golden handcuffs will give you much greater peace of mind.”

11. Golden handshake

Many executives have golden handshake clauses in their contracts. A golden handshake refers to a financial package that the executive will receive if they lose their job.

For example:

  • “Mr. Smith’s golden handshake served him well. He got $100,000 when he left the company last year.”

12. Kickbacks

The corporate world is tough. It may be tempting to beat out the competition by giving kickbacks, or payments for special favors (like winning a contract). But kickbacks are often unethical or even illegal—especially if they could be classified as bribes!

For example:

  • “The company is facing a government investigation because they think the executives are getting illegal kickbacks.”

Doing the Work: 17 Phrases Related To Business Projects

1. Back to the drawing board

To go back to the drawing board means to start over, and look at a failed idea in a new way. You can also this phrase when you need to rethink a decision.

This expression is commonly used to motivate a team of employees to rework a failure. You can imagine a group of employees removing a failed design from a whiteboard and drawing a new idea. They are starting again by literally going back to the drawing board!

For example:

  • “We didn’t sell any units of our new product.”
    “OK, let’s go back to the drawing board and design a new one.” 

2. To brainstorm an idea

To brainstorm an idea is to openly discuss an idea with your colleagues in a relaxed and free environment.

This is commonly called a brainstorming session or simply brainstorming. The purpose of brainstorming in business is to explore ideas in an open-minded and non-judgmental environment.

For example:

  • “Hi everyone, in this meeting we’re going to brainstorm ideas for this year’s new product. Please feel free to share any ideas you have.”

3. To think outside the box

To think outside the box means to think in a creative way that is not typical or traditional. You can use this expression in business when you are talking about ideas.

If someone tells you to think outside the box, then they are telling you to think of a creative solution or idea that may be unexpected or not obvious.

You can imagine the “box” as a traditional and obvious solution and outside the box as a more creative or abstract solution.

For example:

  • “For our new advertising campaign, we really had to think outside of the box to come up with something that hadn’t been done before.”

4. Fifty-fifty

Fifty-fifty simply means dividing something into equal parts so that both parties get 50%.

For example:

  • “Since I’m as busy as you are, let’s split the work for this project fifty-fifty.”

5. Get the ball rolling

This phrase means to start a new project or business activity.

It can also be used to describe a small action that leads to the beginning of something. This usually starts with one person. For example, a person can get the ball rolling by doing a small task that will eventually become part of a bigger project.

For example:

  • “For our meeting today, Allie will get the ball rolling by talking about our budget goals for this quarter.”

6. Get off the ground

To get [something] off the ground means to start doing a job or project, usually after much discussion or planning.

For example:

  • “Months after looking into how to boost declining sales, we were finally able to get our aggressive sales campaign off the ground.”

7. Hit the ground running

To hit the ground running is to begin a task or project with lots of energy and enthusiasm. The expression is commonly used when talking about a new project or idea that requires immediate, fast and lively action.

It is also used when talking about taking advantage of an opportunity.

For example:

  • “We really need to hit the ground running with this idea and get our product on the shelves before someone else does.”

8. Behind the scenes

This phrase is used to describe something, usually work, that’s done or that happens away from public view.

For example:

  • “Organizing a roadshow may look easy, but do you have any idea how much hard work we’ve put in behind the scenes?”

9. Knuckle down

Your boss doesn’t want you to chit-chat and waste time! They want you to knuckle down, or concentrate on your work and get it done.

For example:

  • “All right, quit joking around. We need to knuckle down and finish this report.”

10. Run around in circles

To run around in circles means to keep doing something without achieving any real results. In other words, you’re doing a lot of unnecessary work but not getting anywhere.

For example:

  • “The deadline is coming up, but we’ve been running around in circles because the client keeps changing their mind about the design.”

11. Get up to speed

Did you take some time off from work? Or, did you miss the last meeting?

Either way, you will have to get up to speed with everything that you need to know. This expression means to catch up on information, changes or updates that you have missed.

You can also say that the person who is teaching you the missing information is bringing you up to speed.

For example:

  • “It didn’t take me long to get up to speed with the new laws as my co-worker explained them to me perfectly.” 

12. To keep an eye on the ball

Imagine you have stepped into the stadium with the baseball bat in your hand. Thousands of people are cheering your name but, in your head, you are thinking about one thing: You need to keep your eye on the ball.

To keep an eye on the ball means to focus on your task or goal closely. It can also be used to encourage someone to pay attention or to watch out and maintain a high level of alertness.

For example:

  • “When it comes to business negotiations, you really need to keep an eye on the ball.”

13. Hands are tied

If red tape causes a delay in your project, you’ll have to tell your manager that your hands are tied. There’s just nothing you can do about the unfortunate situation.

For example:

  • “Sorry, we have to extend the deadline. The client hasn’t returned my call yet and my hands are tied.”

14. Go down the drain

A drain is a hole where liquids and waste are sent away. For example, there’s a drain in your sink, shower and toilet.

To go down the drain means that your effort, work or money is wasted or lost.

For example:

  • “If this sales campaign doesn’t succeed, all our hard work will go down the drain.”

15. By the book

Doing something by the book means doing it strictly according to the rules, policies or the law.

For example:

  • “I don’t think John will listen to your suggestion. He insists on doing everything by the book.”

16. Above board

You want to do things above board (the ethical and honest way) in business.

  • “We only do things above board here. If you want a job, you need to apply like everyone else.”

17. To cut corners

If you are cutting corners, then you are not giving your project everything that you should. It means skipping some steps to achieve an outcome as quickly or as cheaply as possible.

It is used in a negative way, because something that’s done by cutting corners might be missing an important part, use cheap materials or not be as good quality overall.

For example:

  • “The company cut corners when making their camera, so it’s very cheap but it stops working after a few months of use.”

Doing Business: 49 Phrases for Conference Calls and Zoom Calls

business english phrases

You will, at some point, be asked to take part in a meeting at your workplace. It is a good idea in business meetings to speak as clearly as possible and to be firm (strong).

Remember, though, that “firm” does not mean “rude” or “pushy.” It can be easy to seem pushy if you do not add the all-important “please” and “thank you” to your phrases. These polite terms go a long way in business English.

Meetings are all about listening and letting people know that you understand what is being talked about.

Try the phrases below when you are in a business meeting or participating in a conference call.

Beginning a conference call

You will either hear these phrases or need to use them yourself while talking to people on a conference call.

  • “Let’s give everyone a few more minutes to join.”
  • “Are we all on?”
  • “Can I ask that we all state our names, please?”
  • “I’m here. It’s [your name] in [your city].”
  • “Can everybody hear me?”

These are useful phrases to check if everyone is present and has joined the conversation. When asked, just respond “yes” and give your name and position, or job at the company.

If you are using a video conference program, it may not be necessary to give your name since others can see your information through your video icon. However, it is still good manners to say hello to everyone when you join.

You can use these phrases to get started:

  • “Good morning / afternoon / evening, everyone.”
  • “Hi everybody. Thanks for joining us today.”

It is also common to hear a bit of small talk before the actual meeting begins. Some phrases you might use or hear spoken are:

  • “How’s everyone doing today?”
  • “How’s the weather where you are?”
  • “Did everyone have a good weekend?”

Be aware that you will probably not receive actual answers to these questions. They are mostly rhetorical questions (questions that you do not have to actually answer). Most likely, you will get a few nods or a simple reply like “I’m doing fine, thanks.” Despite this, it is polite to ask, and is a natural way to fill the silence before the actual meeting begins.

When it is time for the meeting to start, the person who is leading the meeting will signal that everybody shoulsd quiet down and listen up. Listen for these phrases:

  • “Okay, everyone, let’s get started.”
  • “It looks like we’re all here.”
  • “Thank you all for being here. Let’s talk about today’s objective.”

Asking for clarification during a conference call

business english phrases

When talking on a conference call, there is a chance that your internet connection will be poor, or that the quality of the call will be bad. In these cases, you might miss out on something that someone said.

This happens to native speakers, as well! So, do not be afraid to speak up and ask for clarification. Here are some phrases that you can use to make sure you do not miss anything important:

  • “Could you speak more slowly, please?”
  • “Could you repeat that, please?”
  • “Would you mind spelling that for me, please?”
  • “Could you explain that in another way, please?”
  • “I’m afraid I didn’t get that.”
  • “I’m sorry, but could you speak up a little?”
  • “I didn’t quite hear that, sorry. Can you say that again?”
  • “I didn’t catch that last bit. Can you say it again, please?”

Taking a break from the conversation

You might need to step away from a conference call. It is perfectly fine to excuse yourself, but make sure that you are polite and clear when you do it. Try these phrases if you need a break:

  • “[Your name] speaking. I need to leave for 10 minutes. Is that okay with everyone?”
  • “I need a moment. I’ll be back in about 10 minutes.”
  • “I’m sorry to interrupt, but I need to step away from the call for a few minutes.”

If you are on a Zoom call, you can leave a message in the chat to avoid interrupting the speaker.

When you return, let everybody know you are back by saying:

  • “[Your name] here. I’m back on the line again.”
  • “This is [Your name], I’m back. Thanks for your patience / Thank you for waiting.”

Being an active participant in meetings

As the meeting goes on, you want to be an active participant. That means speaking up if you have any questions, as well as giving your feedback when others speak.

If you accidentally speak over somebody or interrupt them when you speak, do not worry! It happens to everyone. You can use these phrases if this happens:

  • “Sorry, I interrupted you. You were saying…?”
  • “I didn’t mean to interrupt you. Please, go on.”

Sometimes, you will have to interrupt to ask a question. In this case, you can politely signal that you have a question

  • “Am I to understand that…”
  • “Sorry, but just to clarify…”
  • “So, what we’re saying is…”
  • “Sorry to interrupt, but…”

You can also participate in the conversation by agreeing and disagreeing with what others are saying.

Here are some useful phrases for agreeing:

  • “That’s an excellent point, [person’s name], I agree with you on that.”
  • “Okay, I think we’re all on the same page here…”
  • “Yes, I see what you’re saying…”
  • “I couldn’t agree more.”

You will not always agree with everyone else, and that is okay! Here are some phrases to disagree politely but firmly:

  • “I’m sorry but I think you may have that slightly wrong…”
  • “From my perspective, it’s a little different. Let me explain.”
  • “I see your point, but…”
  • “I’m not sure I agree with that.”

Planning for future meetings

When it is time to end the meeting, you may want to set up the next meeting. Whether you are talking with your co-workers, business partners or clients, here are some phrases to help you schedule future meetings:

  • “I’d like to set up a meeting with you at your earliest convenience. When are you free?”
  • “Are you free to talk again next week?”
  • “When are you available for another meeting?”
  • “How does 2:30 p.m. Thursday sound?”
  • “Does Thursday at 2:30 p.m. suit you?”

After the person has agreed to the time, it is customary to confirm one last time just to make sure the other person has really heard.

If you are working with a global team where there could be confusion as to the time, add the “a.m.” or “p.m.” and the time zone if necessary, just to be sure you have been understood:

  • “Great, let’s meet again on Thursday at 2:30 p.m., Eastern Standard Time then.”
  • “Okay, I look forward to seeing you at 2:30 in the afternoon on Thursday.”
  • “Thursday at 2:30 p.m., EST. Looking forward to it, see you then.”
  • “See you on Thursday at 2:30 p.m. Bye for now.”

Giving a Presentation: 22 Expressions for an Excellent Presentation

business english phrases

At some point, you may be called on to give a presentation. Even native English speakers should keep these simple! Business presentations are known for being dull—not many people enjoy sitting through many PowerPoint slides… do you?

Keep your presentation brief, speak clearly and try to waste as little time as possible.

If you are on a video call, remember that body language is still an important part of your presentation. As you talk, try to look up from your notes as often as possible to engage your audience.

Finally, try to have fun! People are generally forgiving if you make a few mistakes.

Starting your presentation

Begin by introducing yourself. Even though this is a business presentation, it is okay to be friendly and informal here, to get everyone to feel comfortable and interested in what you have to say. Here are some examples:

  • “Hi everybody, my name is [your name] and I’m [your role in the company].”
  • “Good morning / afternoon / evening ladies and gentlemen, I’m [your name].”
  • “Hi everyone, I’m [your name]. I’ll keep this brief.”
  • “Thanks for having me here today. I’m [your name].”

Note: remember to use the contraction “I’m” instead of “I am” to sound more friendly and less formal.

Introducing the topic of your presentation

After you have introduced yourself, it is time to introduce your topic of presentation.

Remember that business people are often busy people! This is a good time to practice your “elevator pitch.” What is that? Well, pretend that you and the people you are speaking to are on an elevator going from the 10th floor to the 1st. You only have about a minute to express your point, and do it in such a way that everyone will understand.

It will take some practice, but try to say the topic of your presentation in a sentence or two. You can start your topic introduction with these phrases:

  • “Today, I’m here to talk to you about…”
  • “I’d like to outline our plans for…”
  • “In this presentation, I’ll discuss…”

After you introduce the topic, you can give the listeners a “map” of your presentation, to help them know what to expect.

  • “This presentation will take about 20 minutes.”
  • “First, I’ll start with some general information about…”
  • “First, I’ll talk about…”
  • “Then, I’ll look at…”
  • “Then, we’ll go over…”
  • “We’ll conclude with some information on…”
  • “Finally, we’ll talk about how to move forward with…”
  • “I’ll be happy to answer any questions you may have at the end of this presentation.”
  • “To keep things moving, please hold your questions until the end of the presentation.”

Ending your presentation

You have made it to the end of your presentation! Now comes the easy part: ending it. Once you have given your presentation and are ready to finish, use these phrases:

  • “Well, that brings me to the end of my presentation”
  • “Thanks so much for listening to my presentation.”
  • “That’s it from me.”
  • “It was a real pleasure being here today.”
  • “I’ll be taking questions for the next 10 minutes.”
  • “That concludes my presentation. Does anyone have any questions?”

Negotiating Successfully: 4 Phrases to Get the Best Deal

business english phrases

When you are taking part in a negotiation, you might get what you want, but sometimes you may not. Here are some phrases that will work for each situation. Remember: Be polite but be firm.

Sometimes in a negotiation, you know you are not going to win. When you go into a negotiation, you should know what your “deal-breaker” is. A deal-breaker is absolutely not negotiable, or a condition that you will not accept no matter what. For example, the lowest price you are willing to accept for a product is $100 per piece. You will walk away if somebody demands a lower price.

Perhaps you are protecting your “bottom line.” The bottom line is the financial situation beyond which you cannot operate.

Try these phrases to get the negotiation “back on track” if it seems you are “not on the same page.” In other words, get the negotiation going in your favor if you are not in agreement:

  •  “I understand that we can’t do that, but can we discuss some other alternatives?”
  •  “I hear what you’re saying, but our bottom line is very clear on this one.”
  •  “This is a deal-breaker for us, we can’t budge.” (Budge means move, change or give up.)
  • “Maybe we can find a compromise that works for both of us.”

 

If you are already in business and your English is pretty good, learning new phrases and language to climb the corporate ladder (get a promotion) is always going to get you farther.

English is the universal language of business all over the world. The better your English gets, the more in demand you will be as an employee. Learn the business English phrases and expressions in this post to help you get started.

Keep listening and keep talking!

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